Omni/Eurovia UK candidate privacy notice
Last updated: 18th Jan 2019
In order to ensure that you are fully aware of how your data will be processed, stored and shared as part of your application to Eurovia UK Limited and any subsidiary companies in the UK (herin called ‘the Organisation’) please read the below statement carefully.
Omni Resource Management Solutions Limited (herin called ‘Omni’) is the dedicated recruitment partner of the Organisation, and will be, alongside the Organisation, managing the recruitment process. Omni will also be managing the applicant portal – Appellia.
Omni’s registered office is: Charter House, Woodlands Road, Altrincham, Cheshire, WA14 1HF, registered company number 03278470. Omni are registered on the Information Commissioner's Office Register of Data Controllers under registration number Z7378991 and act as a data controller and a data processor. Omni’s designated Data Protection Lead can be contacted at firstname.lastname@example.org.
The Organisations registered office is: Albion House, Springfield Road, Horsham, West Sussex, RH12 2RW, registered company number: 02884116. The Organisation act as a data controller.
What personal information will be collected?
We take great care to ensure that the information it holds about you meets legal, statutory and contractual obligations and is held securely. This includes having appropriate procedures and practices in place to ensure your personal information is protected.
We will collect and process personal information that you provide as part of the application and recruitment process.
details of your qualifications, skills, experience and employment history;
information about your current level of remuneration, including benefit entitlements;
Whether or not you have a disability, where the Organisation is required to make reasonable adjustments during the recruitment process; and
Information about your entitlement to work in the UK.
We collect information in the following ways:
Online application form or CV
Over the phone or in person
From Recruitment Agencies
Obtained through your passport or other identity documents
Other forms of assessment, including online tests
Equal opportunities monitoring
As part of the Organisation’s commitment to employing a diverse workforce, we will send you an equal opportunities monitoring form by email at the point of application submission. This is entirely optional. All information is collected anonymously and is not linked in any way to your application. Further information on how this data is collected and used will be provided at the point of collection.
How we use your personal data
We take your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw consent at any time. The purposes and reasons for processing your personal data are detailed below:
Omni and the Organisation need to share and process your personal information in order to fulfil your request to apply to the Organisation.
You have the option to decide if you would like to receive information regarding future roles and make your selection accordingly. If at any point you change your mind, you can let us know by contacting email@example.com
What if I decide I do not wish for my personal information to be used?
If at any point you change your mind, you can ask for your application to be withdrawn or for your details to be deleted by contacting firstname.lastname@example.org
You also have the right to know
What personal data we hold about you
The purposes of the processing
The categories of personal data concerned
The recipients to whom the personal data has/will be disclosed
How long we intend to store your personal data for
If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update or correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.
Further details on how your personal information is processed by Omni and the Organisation and how to make a subject access request can be found in the following privacy statements
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
Omni and the Organisation use third parties to provide the below services and business functions. However, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice.
This includes external third-party service providers such as accountants, auditors, legal advisors and other outside professional advisors; IT systems support and hosting service providers; technical engineers; data storage and cloud providers; internal reporting software providers, recruitment agencies and other similar third-party vendors and outsourced service providers that assist us in carrying out our business activities.
International Transfers of Personal Information
Technical and Organisational Measures
Omni and the Organisation take your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place.
Consequences of Not Providing Your Data
You are under no statutory or contractual obligation to provide your personal information to Omni or the Organisation; however, as this information is required for us to consider an application, we will not be able to consider you for vacancies without it.
How long will you keep hold of my information?
If your application is successful, the applicant portal (Appellia) will store your information for a period of 12 months. Your record will then be deleted. As an employee, the Organisation will continue to process your information for the duration of your employment and retain your information in line with their record retention policies.
If your application is unsuccessful and no further application or contact is made for 12 months, your application will be deleted.
Where you have consented to us using your details for direct marketing, we will keep such data for 12 months from the point of your application or until you notify us otherwise and/or withdraw your consent.
Owing to the services we offer, Omni and the Organisation sometimes need to request sensitive personal information from you for the purpose of work finding services and enabling employment (Article 6(1)(f) and Article 9(2)(b) of the GDPR). Where we collect sensitive personal data, we will only request the information required for the specified purpose.
Omni and the Organisation only process your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority, the ICO https://ico.org.uk/concerns/
The following policy describes the different types of cookies and similar technologies that may be applied to all appellia.com websites.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The table below explains the cookies we use and why. Our Privacy Notice applies where personal information is captured.
A unique identifier that allowsASP.Netto maintain your session state. This is a temporary cookie that expires as soon as your browsing session ends and is required to send requests to Appellia.
YourAppelliausername, i.e. email address.
This cookie indicates that you have read and dismissed the cookie warning.
Analytics cookies. To provide information about your visit such as to count the number of unique visitors and see how much they move around the site. This helps us to know which areas of the site are most valued and how best to update the site in future.
How can I change my cookie settings?
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.